Administrative Assistant

This job posting will close on June 30th, 2019

The hiring committee has reviewed Trinity Church’s needs and we have updated our current posting for office manager and changed it to administrative assistant. This role will be a contract position, Mon-Fri 9:00am – 1:00pm, and will be reporting to the Lead Pastor. We have added the duties and responsibilities for this role.

Office/Facility Administration (Required)

  • Manage phone messages and general email in a timely manner
  • Maintain and manage office admin systems, data bases, records and equipment (e.g. files, computers), outsourcing to IT professionals as appropriate
  • Manage contracts and vendor relationships: oversee and coordinate long- and short-term
  • contracts, outsourcing to the Maintenance Worker as appropriate in collaboration with the Board of Trustees
  • Handle insurance claims as needed
  • Monitor and order office supplies
  • As needed, coordinate the set up and take down of the Sanctuary for classes and meetings: move chairs, tables and equipment. (Ministry Leaders will coordinate their
  • own set up and take down)
  • Greet and assist visitors in a hospitable manner

Ministry team support (Required)

Lead Pastor

  • Provide confidential assistance to the full-time pastor, as required
  • Assist with digital filing

Ministry Teams – Community Life; Worship; Children, Youth and Small Groups

  • Provide administrative support to programs of ministry leaders, as required
  • Create online forms

Nice to Have

Internal communications

  • Create, prepare and post content for the TEMC website and social media feeds
  • Post and upload social media content to TEMC website including Facebook, YouTube,
  • Twitter, and Instagram posts
  • Collaborate on the creation of online church publications
  • Advise and collaborate on creation of communication and social media protocols
  • Coordinate Sunday service bulletin communication
  • Coordinate monthly calendar of events communication – printed/digitals
  • Write/coordinate graphics for announcement slides

External communications

  • Prepare/post content to the TEMC website (e.g., sermon videos)
  • Prepare/post content to social media feeds (Facebook, Instagram)
  • Assist with distribution of promotional and educational print materials
  • Write/coordinate/collaborate, copy and prepare graphics for TEMC website
  • Post TEMC position vacancies, as needed
  • Respond to enquiries regarding TEMC communications
  • Collaborate and advise on TEMC’s marketing and communications strategy

Knowledge & Experience

  • Excellent writing skills: the ability to communicate clearly and succinctly; to revise, edit and proofread; to understand the elements of grammar, punctuation, and spelling
  • Experience in and enjoyment of customer service and dealing with the public
  • Demonstrated experience in office administration: filing, data and information management, document preparation, correspondence, and similar work, an asset
  • Excellent computing skills, knowledge of presentation software and MS Office, comfort with learning new in-house software
  • Proficiency with social media platforms and webhosting platforms
  • Excellent organizational and time management skills, ability to meet deadlines
  • Good physical mobility and sufficient strength for lifting up to 40 pounds, required
  • Experience in public relations and marketing, an asset
  • Requirement to apply for and provide a Police Information Check on acceptance of the position


  • Attention to detail
  • Written and verbal communication
  • Integrity and maturity
  • Interpersonal skills
  • Creativity and innovation
  • Initiative
  • Problem-solving
  • Time and priority management

It is understood that the successful candidate has a strong personal relationship with the Lord Jesus Christ evidenced by devotion to prayer, the Word of God and the Great Commission.


Interested candidates please submit your resume to:

Charlotte Penrose, Chair of the Deacons Board

330 Conservation Drive

Waterloo, Ontario N2V 2E8



We thank all candidates, however, only those selected for an interview will be contacted.